6 Best Tools To Improve Employee Onboarding

The employee onboarding landscape is ever-changing. 

From in-person to hybrid to fully remote work models, there’s a lot to consider — and there’s even more to implement. 

One of the top pain points HR managers, business owners, and recruiters face during onboarding is the struggle to design an efficient structure. One that keeps onboarding tasks organized and makes sure employees are supported and engaged throughout the entire process. 

If you’re ready to create a better structure to standardize the onboarding process, you’ve come to the right place. 

Whether you’re new to employee onboarding or you’ve been doing it for years, we have a treat in store for you. 

In today’s article, we’re revealing what employee onboarding tools are and how they can help you design a better onboarding structure. We’re also sharing six of the top tools you can use to improve employee onboarding in 2022.

What are employee onboarding tools, and how can they help me design a better onboarding structure?

Whether you’re outsourcing your recruitment process to PEO companies or doing it in-house, onboarding new employees is a critical part of your team's success. 

But onboarding isn’t always straightforward. It takes big-picture planning, solid structure, and proper management to succeed.

That’s where onboarding tools come in. Onboarding tools are software, resources, or training platforms you can use to streamline the entire recruiting process.

The right onboarding tools can help you:

• Manage interviews with ease

• Know which employee onboarding tasks to facilitate at any given time 

• Keep employee records organized 

• Send over important employee documents to be completed and signed 

• Schedule and facilitate new hire training 

• Create a seamless employee experience 

• House payroll and benefits in one spot 

• Manage onboarding tasks

• Support new hire career development 

• Publish internal company documents 

• Check onboarding and document completion updates in real-time

• Post company announcements 

If your onboarding process is as simple as signing three documents and watching a video, then you won’t need many employee onboarding tools. 

But if your onboarding process is more robust, you may need a few more tools to make it as seamless as possible.

For instance, certain professions, like nursing, may require taking a closer look at tools before finalizing which to use. Since training for nurses can mean months of online and in-person instruction, this could mean piecing together several tools to make sure nurses get the best training possible.

Top 6 tools to improve employee onboarding in 2022

1. HR Cloud for employee engagement and experience 

If you’re looking to manage all of your administration tasks in one spot, boost employee engagement, and automate processes, then you’ll love HR Cloud.

With HR Cloud, you can say goodbye to living in countless spreadsheets, printing and scanning documents, and getting lost in back-and-forth emails. 

Instead, with HR Cloud, you can:

• Automate repetitive onboarding tools, such as assigning tasks 

• Request and receive employee forms 

• Create your own forms and distribute them as needed

• Streamline manual processes 

• Keep new hires updated with a community message board

• Never lose a document with in-house file storage 

And the best part is HR Cloud supports team members throughout the entire employee lifecycle, from recruiting to career advancement, offboarding, and more.

Not to mention it’s extremely user-friendly, customizable, and our support staff is absolutely amazing. Oops, I guess we did mention it.

If you’re interested in learning more about HR Cloud before officially giving it a go, feel free to request a free demo for more information.

2. Zenefits for payroll and benefits 

Keeping track of payroll and benefits packages as a new employee can add an extra level of stress and confusion to the onboarding process. 

New hires might have to check one website to look over their health insurance information and another to scope out their dental plan. If stock options are offered, they might need to head to a separate platform for stock tracking and another to manage their 401k contributions. 

But with Zenefits, employees can access their benefits and payroll on a convenient site that’s easy to use and manage.

If you’re looking for an all-in-one payroll and benefits portal that takes the stress out of managing payroll and benefits options, then check out Zenefits. 

3. monday.com for onboarding task management 

There are quite a bit of onboarding tools that can help you manage new hire paperwork, training, and benefits. But there aren't many onboarding tools that offer project and task management features.

That’s where monday.com comes in. 

With monday.com, you can create digital boards to track all of your onboarding projects and tasks without ever leaving the platform.

From tracking applicants to scheduling interviews to creating checklists for all of your todos, monday.com can help you stay organized.

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If you need a tool to organize, track, and manage all of your onboarding tasks in one spot, then be sure to check out monday.com.

4. Books and extended learning resources for career development 

New hires want to know that they have a place in your company in the future. But even more than that, they want to walk away with skills that can help uplevel their careers long-term.

Offering books and extended learning resources to new hires can give employees the building blocks they crave to sharpen their skills and better their craft.

For instance, if you’re onboarding marketing employees, consider giving them access to helpful marketing books. You can also supply logins to open educational resources like StuDocu or TED-ed.

Other learning resources you might consider providing include:

• Webinars

• Masterminds

• Challenges

• Online courses 

• Group coaching 

• One-on-one coaching 

• Workshops 

• Whitepapers 

• Case studies

If helping new hires gain skills to sharpen their career paths is important to you, then providing books and learning resources can be an invaluable solution.

5. Wordable for publishing internal company documents on your website 

If content creation is a pivotal component of your onboarding process, then you’ll love Wordable.

With Wordable, you can create any kind of document using Google Docs and then quickly export it to your website in just a few seconds.

Here are some examples of documents you might be interested in publishing for new hires:

• Company culture documents

• Diversity and inclusion policies 

• Direct deposit intake forms 

• Drug and/or alcohol test consent agreements

• Non-compete agreements

• Employee equipment inventory lists

• Company blog posts

• Instructions for team building games 

• New hire training documents 

• Employee handbooks

• Policies and procedures

• Answers to frequently asked questions

• Step-by-step guides and tutorials 

If you need to publish employee onboarding documents on your company website on an as-needed basis, then check out Wordable. 

6. 360Learning for new hire training and ongoing training 

360Learning is a learning platform that combines collaborative tools with the power of a learning management system (LMS) 

With 360Learning, you can:

• Onboard new hires

• Develop frontline teams

• Train your customers and partners 

If you’re a high-growth company, you’ll love the ability to unlock learning based on collective expertise rather than outdated modules.

With 360Learning’s collaborative authoring tool, you can create courses using any kind of format, assessment, or subject-matter expert you’d like. 

If you’re looking for a way to create courses in just a few minutes — or if you’re looking for a platform to manage all of your training efforts — then check out 360Learning.

Wrap up 

With an ever-changing employee onboarding landscape, it’s never been more important to have the right recruitment tools in your pocket. 

From remote and hybrid work models to in-person models, a seamless onboarding process keeps new hires and the rest of the team engaged and productive.

By focusing on finding the right recruiting tools for new hires, you’ll be on your way to designing an onboarding structure that supports everyone. 

Ready to standardize the onboarding process? We hope the insights we shared today will set you on the right track. 

Interested in HR Cloud but still not sure if it’s the right tool for you? Request a free demo to find out more.

Author Bio: Ioana is a freelance content writer and SEO strategist for B2B and B2C brands specializing in Business, Digital Marketing, SaaS, Tech, and Mental Health. Born in Transylvania, raised in Texas, and transplanted to Barcelona, Ioana’s most recent move has taken her to sunny Mexico.