6 Tools That Will Help to Improve Your Business Productivity

Business owners need to properly manage their time — as well as their team members — to ensure they get the most out of every day. In this article, we’re going to outline several different tools that can help you increase your team efficiency and productivity.

Let’s take a look!

Time tracking software that helps your team stay focused 

One way to help your team stay focused and work effectively is to use time tracking software. This can help you to identify when your staff tend to get the most distracted, or when they might need more support. It can also help to ensure that everyone concentrates on the task at hand, and can make it much easier for you to price up jobs based on how long they actually take. This is particularly helpful if you run a business that involves charging by the hour. 

HR Cloud’s time tracking software can help you with all of this! It’s easy to use, secure, and will help you streamline your processes. 

Templates that streamline processes and store information 

Using templates for jobs you have to do over and over again is another great way to make your life easier and improve your business productivity. There are lots of different template types you could use, but let’s take a look at a couple of examples. 

For instance, if you and your team members are focusing on improving your search engine optimization (as you should), Loganix has some great SEO templates that can help you to get more done and store important information effectively. One great example is the content brief template. This will help you organize all the information any writers and editors need before diving into creating your content. The document outline can keep things simple for your writers and help them get work done quickly, while also eliminating any back-and-forth between parties.  

HR Cloud has several helpful onboarding checklist templates, as well. Onboarding can be stressful for employers and employees alike — you don’t want this important process to be rushed or overlooked. To give your new employees the best experience possible, these checklists can help. They give you step-by-step instructions on how to prepare your employees for their new position.

Look at what you and your team members do on a regular basis, and consider if there are any templates that will help to streamline your processes and speed certain tasks up. They can make a huge difference. 

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Project or employee management software that keeps you on track

As a business owner, it’s a good idea to use a project or employee management program to track different areas and help you stay on top of things. Project management tools can help you set deadlines, make it easier to collaborate with other team members, keep your relevant documents in one place, and help you feel more in control. As a bonus, all of your employees who are using the software will be able to see their daily tasks at a glance. 

You might also be interested in using a Performance Management System like HR Cloud’s to frequently assess your staff, identify any areas they need help with, and provide them with feedback. These are all important jobs, but they can be neglected when you’re busy and struggling to stay on top of things. Having a real system in place will help you to stay on track, keep your employees happy, and make it much easier for you to handle HR-related issues.

Social media scheduling tools that help you stay ahead 

Social media marketing is incredibly important for getting the word out about your business. And, bulk scheduling social media posts is often a lot less time-consuming than writing them on a daily basis. To help optimize your social media posts, dig into your analytics and see when your posts tend to get the most engagement, then schedule your activity in advance. Be sure to keep a regular schedule, posting weekly or daily, for instance, in order to get the most out of your content.

If you’re looking for a new tool to help you make the most of your social media time, check out SocialPilot’s round-up of the best social media analytics tools. They can help you make a decision based on a particular program’s price, features, and more.

Checklists that help you to stay on top of everything 

Sometimes, it can be hard to stay on top of all of the little jobs you need to do on a regular basis. Creating checklists that you can refer to will help keep you on track and ensure you don’t forget anything. Checklists for daily tasks are certainly important, but it’s also worth creating lists for the things you only do every once in a while, like checking your finances, onboarding employees, preparing for industry events, and even spring cleaning your premises. 

It’s easy to put certain tasks off when there's nobody holding you to account, but simply having a checklist to follow can make a huge difference. There’s nothing like the satisfaction of working your way through a checklist and having a spruced up office, better organized finances, and happier team members at the end of it. 

Templates that will speed up your graphic design 

People love visual content, and everything from your social media updates to your blog posts can involve some graphic design. However, making everything from scratch can be incredibly time-consuming, so it’s worth spending a while creating templates that you can then fall back on to speed things up in the future. 

You could create templates for infographics, Instagram posts, blog visuals, email newsletters, and the like. Not only will this save you time and energy, but keeping these designs consistent by using templates can also help you build your brand identity and awareness. This will help to ensure your content becomes recognizable and keeps your business at the forefront of your audience’s minds.

When creating your templates, be sure to incorporate aspects of your branding, including your chosen colors, fonts, brand voice, and more. This will keep things consistent and allow you to stand out from the rest of the crowd.

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About Author:  Alex Ratynski is the founder of Ratynski Digital, an online marketing consultancy that focuses on helping small and medium-sized businesses achieve their goals. He set up his company after working as a local SEO director for a dental marketing agency, where he helped to turn clients’ ventures into thriving multi-million dollar businesses. He spends most hours strategizing SEO for his clients.