Interview Thank You Email Templates With Examples

Sending a thank-you note after a job interview is a longstanding tradition in every industry. From the days of snail mail to the current digital era, employees use this gesture to show appreciation for the opportunity to go through the interview. So, it is essential to write a concise and convincing letter to the company’s employers following the interview.

Most job applicants are afraid to write thank you emails because it seems a bit too forward. Others believe that appreciation letters don’t affect your chances of landing a job. 

Well, that’s not entirely true. A well-crafted interview thank you letter can be the ultimate decider between you and another candidate. Moreover, you don’t need to write a full-blown essay as your appreciation email. You can simply hire an essay writer to finetune your delivery.

Let’s discuss the processes involved in writing an appreciation letter and the perfect example to warm any recruiter’s heart.

Why should you send a thank-you email?

An interview thank you note is an excellent addendum to your CV and cover letter. But if you are still having doubts about an appreciation email’s relevance, check out the potential benefits:

If not for anything, you should thank the board for the opportunity after the interview. You should also thank the recruiter or interviewer for spending their time to share the company’s goals with you. 

When you write an appreciation email, it reminds the recruiter about you and your unique skills. You should understand that recruiters in massive companies interview tons of candidates for a vacancy, and your unique appreciation letter distinguishes you from others. And by the way, you can add extra information that you forgot to mention during the main interview.

Recruiters often reach an impasse when choosing candidates. And this deadlock often triggers the ‘elimination’ process to find out the best-suited candidate to fill the position. With your appreciation email, you can tip the scales in your favor instantly.

The 40 Best Thank You
Messages for Colleagues

Download our ebook now to learn even more about
building a positive and engaged culture at your company.

Download Now

Key considerations when writing a thank you email

Although sending an appreciation email is a good idea, you need to follow standard writing etiquettes to improve your chance of success. Here are the crucial considerations when writing a thank-you letter:

Timing

All your follow-up emails must arrive within the first 24 hours of the job interview. This technique is useful during the hiring process because it creates a lasting impression on the interview board. So, gather all the relevant facts during the interview and use them to draft an attention-grabbing letter to a specific email address.

Addresses

When it’s time to meet your interviewers, you will be face-to-face with about 3-5 people. Identify the key figures on the board and address your thank you email to them. You could ask them for their business cards after the interview if you couldn’t find their contacts on the company website. Always remember to thank the recruiter (HR personnel) and your would-be boss and make them feel free to contact you for further questions. Don’t send the same spam email to everybody on the board.

Content

An excellent follow-up email must contain accurate information. At the same time, you need to review your work to eliminate embarrassing errors. Also, don’t send generic letters to the recruiter. Let them know that you enjoyed learning from them during the interview. Personalize the contents of the letter to the vacancy requirements and most importantly, don’t use informal language in your letter.

How to write a thank you email

Writing a thank you email after an interview involves listening carefully during the interviewing process. Afterward, use this information to rehash your best attributes as regards the position.

So, how can you write an email that makes a lasting impression on the interview board?

Let’s break it down into seven key steps:

Your subject line should contain the addressee’s name and the purpose of the letter. Also, clarify the job title position. Focus on short descriptions that are readable at a glance.

Avoid writing “to whom it may concern” in your follow-up letter. Since you’ve met employers during the interview, you should know their names. Therefore, refer to the addressee by their full name instead of using a generic greeting. 

Start the letter with ‘thanks’ before going into details. Thank the addressee for the opportunity and insightful conversation.

Discuss specific moments in the interview that you found interesting. For example, you can talk about your appreciation of the company’s objectives and direction.

Don’t assume that the hiring manager remembers everything about you. Mention your professional skills that are relevant to the vacancy. Leverage what you now know from the interview questions and focus on those qualities that align with the company’s values.

Errors in letters can be deal breakers when applying for a job. Go through the letter more than once to ensure that the message is clear and the grammar is intact. 

Don’t forget to end the letter with a professional greeting. To be on the safe side, always use ‘yours sincerely’ as your sign-off greeting.

Moreover, some people still use handwritten letters to deliver their follow-up messages. Although this technique highlights your dedication to professionalism, it doesn’t always end well. For example, the letter could get lost in the mail. Or the addressee would not open it in time. 

Therefore, stick to standard emails when writing your appreciation letter because it is more professional and convenient.

HR mistakes impact your entire organization. Learn how to avoid the 12 most common mistakes with our free ebook.

Download now

Thank you email templates and examples

Now that we have covered the importance of appreciation letters, let’s go through a short interview thank-you letter sample:

Subject Line: Thanks For The Opportunity {Insert Interviewer’s Name}.

Dear {Insert Interviewer’s Name},

Thanks for the insightful conversation regarding the position at {insert the company’s name}. Our short interaction has piqued my interest more to become part of your workforce.

I was mostly attracted to your clear-cut approach to solving {insert the specific problem}, which is in line with my view on {discuss specific subject}. I believe that I can contribute to the realization of {insert goal} as {insert proposed vacancy} in your company.

Please, don’t hesitate to contact me for additional information. I look forward to your feedback and future cooperation.

Thanks again for the opportunity!

Yours sincerely,

{Full name and contact info}

You can use this email template for any follow-up message and job vacancy. But you need to mention particular areas of interest picked up during the interview. Don’t forget to highlight your ability to perform each task at a high level. And most importantly, keep your letter short and error-free.

About Author: Patricia Lockers is an essay writer helping students with their academic assignments. She has a Ph.D. in History from Stanford. At the moment, she also offers assistance to companies on content creation.

Drive Engagement with great
Onboarding Experiences for New Hires

Request a Free Demo