How To Choose the Perfect Cloud Service For Your HR Team

Cloud services offer HR teams the ultimate ease and flexibility when managing human resource tasks. But with so many different options out there, how do you choose the right one?

In this post we'll explore the five main questions your business should be asking cloud vendors before selecting their product for HR management. Let's get started!

 Choosing a Cloud Service Provider

By asking prospective cloud vendors the following questions, you can determine whether their solutions will be right for your business or not.

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1. Can You Prove Past Success?

Most providers seem reliable on paper, but do they have the evidence to back up their claims? When choosing a cloud service, it's important to know how they've assisted similar companies in solving the kinds of business challenges you're hoping to address.

It's also important to look for third party confirmation. This could come in the form of awards won or customer references. For example, HR Cloud has many complimentary reviews on respected sites like Capterra, and Software Advice. These reviews help showcase the reliability of our software solutions.

2. Do You Offer a Free Trial?

Free trials allow you to evaluate the product before making any expensive purchases or signing any long-term contracts. Not only will this allow you to get a feel for the solution and whether is fits in to your company's unique workflow, but you'll also be able to better demonstrate ROI and persuade upper management of the business potential.

Finally, a free trial demonstrates the vendor's confidence in their product. At HR Cloud, we believe the best salesmen for our cloud services are the products themselves. Give Onboard, our complete onboarding and employee management system, a try for FREE today. We're sure you'll love it, but if you don't, no harm done. Simply decline to continue using our service.

3. Do You Offer Flexible Contracts and Price Protection?

Can you say with absolute certainty where your business will be at this time next year? How about six months from now? Of course you can't, none of us can. Then why should cloud service providers expect you to commit to anything other than flexible contracts and protected prices?

Before purchasing a cloud service for human resources management, ask providers the following questions:

1. Do you offer a standard annual termination for ease?
2. Do you allow for annual usage-level alignment as per business requirements?

If a vendor can't answer "yes" to both of these questions, you'd be wise to consider a different option.

4. Is Your Software Compliant?

Ensuring compliance has never been more crucial than it is today — especially with the General Data Protection Regulations (GDPR) going into effect on May 25th, 2018. Make sure to ask each cloud service you've considered using if their products are GDPR, SOC2 and PCI compliant.

We're happy to report that HR Cloud is both SOC2 and PCI compliant at a company wide level, not just at our data centers.

Our software will soon be fully GDPR compliant also — well before the required May 25th deadline. We'll be publishing more information on the GDPR and HR Cloud's robust compliance measures in a future blog post.

5. Will My Data Be Secure?

In the modern digital age, data security is paramount and important information must be protected from both accidental erasure and malicious intent. If a cloud service provider can't offer you security in these two areas, we suggest looking elsewhere.

Fortunately, HR Cloud protects your information from accidental erasure by replicating all data in real-time! This also allows for rock-solid disaster recovery; a protocol we test twice a year to ensure it's always operating at peak performance.

What about protection from malicious data hacks? All HR Cloud customer data, including personally identifiable information (PII) such as social security numbers, is encrypted in transit and at rest. Meaning your data is always safe; whether it's on the move or sitting still.

The Bottom Line

Managing your HR department in the cloud might be best decision you make this year — if you choose the right vendor to partner with. By asking the questions detailed in this post, you'll be well on your way to selecting a reliable service provider. If you want to dig deep into HR analytics, you can take training like Azure training from experts and position yourself better in it.

Curious about HR Cloud and our world class cloud service for human resources management? Contact our sales department. We'd be happy to answer each of the questions in this guide as well as any other questions you may have!