Employee Self Service Onboarding - Empower New Hires!
Improve the Onboarding Process with Valuable Self-Service Capabilities.
Watch
Video
Giving new hires
self-service access to onboarding documents, tasks,
and
workflows
is
the best
way to increase engagement and productivity.
Learn how our employee self-onboarding solution delivers all this—and more!
Make Their First Day Great
A new hire’s first day can be…a lot. There are introductions to be made, forms to complete, and new processes to learn. HR Cloud®’s employee self-onboarding solution now streamlines the onboarding experience with intuitive, easy-to-use tools, HR and new hire checklists, and workflows—all so there’s less to do on day one.
Personalize Their Experience
Impress new hires with your very first communication. Create a welcome message with a link to a personalized portal complete with company information, documents and forms, org charts, instructional videos, and just about anything else a new employee might need. Personalizing their experience sends the right message about your company, right from the start.
Save Time and Increase Productivity
Sure, onboarding processes still require paperwork, but employee self-onboarding now gives them self-service access to important documents and forms before they even start with your company. New hires can take the time to research payroll and benefits questions and complete all onboarding documents at their convenience. Save time (for employees and HR), increase employee morale, and increase new hires’ productivity.
Employee Engagement that Starts with “You’re Hired”
Employee engagement can be a powerful advantage, and now, engagement starts well before a new hire’s first day. Employee self-onboarding starts as soon as the hiring decision is made, critical to keep enthusiasm high and reinforce their decision to accept your offer. Our employee self-onboarding solution automates the entire process and creates a welcoming, helpful experience they need to hit the ground running.
Offer the Convenience of
E-Signature Capabilities
Our software also offers e-sign capabilities to let new hires sign important forms and documents, such as direct deposit forms, employee agreements, tax information, and more—anywhere, anytime, and on any device. Sure, it makes your company look good, but it also saves time, eliminates potential questions and frustration, and makes it so easy for new hires to complete their new hire documentation.
Build New Teams Faster
Transform typical interactions between new hires and the rest of your team from potentially awkward to completely awesome. New hires start by creating their own personal profiles, which can be used for new hire announcements and information sharing. You can also use automated emails and other digital touchpoints to give new hires access to your company’s org chart, company directory, and other tools to get started.
Payroll Integrations
Onboard integrates with ADP and UltiPro payroll systems to save time, reduce errors, and ensure all teams are working with the best information at all times. This integration enables HR to automatically create new employee profiles and manage data updates. Employee information is automatically populated in both systems and is always up to date.
We Work with Awesome HR Professionals All Over the World.
“I can’t say this enough: Without HR Cloud®, we could not have communicated important project information or demonstrated that we could take on an increased workload. We now provide real-time workforce statistics and productivity reports that have helped us win more projects.”
Shirley Garcia
Auditing and Operations Administrator
Medlinks Cost Containment, Inc. and Medlinks Staffing, LLC.
“Our hiring managers now have a reliable system that is easy to navigate. Our HR team can actively monitor the process, and assist if needed, but Onboard has helped them save so much valuable time and effort while increasing data accuracy. All of this has helped us improve compliance and gives us a powerful tool to achieve even more results in the future.”
Kaylee Collins
HR Analyst
Osmose Utilities Services, Inc.
“Interim Healthcare SLC needed HR technology, and we’re pleased with the results we’ve gained from HR Cloud®'s solutions for recruiting, onboarding, and employee engagement. Yet it’s an opportunity for all Interim franchises. It would be so great if each franchise owner could implement similar solutions to replace legacy systems that might not work as well as they should.”
Michael Hawkins
Franchise Owner
Interim Healthcare SLC
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Enterprise-Grade Security
HR Cloud® takes data privacy very seriously and works hard to meet security requirements on every solution we offer. When it comes to safeguarding employee data, offering the latest tools and protection, and helping you comply with the strictest regulations, your security is our top concern.
Frequently asked questions
What is employee self-service onboarding?
Employee self-service onboarding gives new hires direct access to their onboarding tasks, forms, and documents through a personal online portal — so they can complete everything on their own schedule before their first day. HR Cloud Onboard delivers this through a guided, personalized portal where new hires review company information, complete I-9 forms, sign direct deposit authorizations, upload required documents, and follow assigned checklists from any device. HR teams gain a structured, trackable process. New hires arrive prepared. The result is less administrative scrambling on day one and stronger early engagement from the moment an offer is accepted.
How does employee onboarding software reduce paperwork for HR teams?
HR Cloud Onboard replaces manual paperwork with digital forms, automated workflows, and built-in e-signature — eliminating the need to print, chase, or manually enter data. New hires complete documents including W-4s, I-9s, direct deposit forms, and employee agreements online before they start. Form data flows directly into HR Cloud People HRIS and syncs with connected payroll systems including ADP Workforce Now, UKG Pro, Paylocity, and QuickBooks, removing double-entry entirely. HR teams at companies like Osmose Utilities and Medlinks Staffing have used HR Cloud Onboard to reduce administrative processing time and improve data accuracy across their onboarding cycle.
Does HR Cloud Onboard integrate with ADP and other payroll systems?
HR Cloud Onboard integrates directly with ADP Workforce Now, ADP TotalSource, ADP Vantage, ADP RUN, and UKG Pro (UltiPro) for payroll and HR data sync. HR Cloud is a Platinum ADP Marketplace Partner — the highest tier of ADP certification — which means the integration is validated, actively maintained, and supported by ADP's partner program. When a new hire completes onboarding in HR Cloud, their profile is automatically created in the connected payroll system and data stays synchronized as records update. HR Cloud also connects with Paylocity, Paychex, QuickBooks, and Dayforce for teams using those platforms.
Can new hires complete and sign onboarding documents before their first day?
HR Cloud Onboard lets new hires complete, review, and e-sign all required documents from any device before their start date. This includes I-9 verification, W-4 tax forms, direct deposit authorizations, confidentiality agreements, and any custom company documents HR configures. The e-signature capability is legally compliant and requires no printing, scanning, or in-person presence. For healthcare organizations with credentialing requirements, and for construction and manufacturing companies with field-based new hires, completing paperwork remotely before day one eliminates a major friction point — and means HR Directors walk into the first day with a fully complete employee file.
What is preboarding and why does it matter for new hire retention?
Preboarding is the period between a new hire accepting an offer and their first day on the job — and it's when most new hire anxiety and second-guessing happens. HR Cloud Onboard starts the onboarding process the moment a hiring decision is made, giving new hires access to a personalized welcome portal with the company org chart, team directory, instructional videos, assigned checklists, and introductory communications. Early engagement during this window directly reduces new hire no-shows and early turnover. Research consistently shows that employees who go through a structured preboarding process are more confident, more productive in their first 90 days, and more likely to stay past six months.
How does employee self-service onboarding software compare to manual onboarding?
Manual onboarding typically means paper forms, email chains, missed documents, and a chaotic first day where new hires spend hours on paperwork instead of meeting their team. Employee self-service onboarding software like HR Cloud Onboard moves every step online — forms, signatures, checklists, and communications — with automated reminders that keep new hires on track without HR intervention. The operational difference is measurable: HR teams report fewer data entry errors, faster time-to-productivity for new hires, and reduced compliance risk because every I-9 and W-4 is captured digitally and stored in a centralized, auditable system. For healthcare and construction companies with high turnover, this efficiency compounds across every hiring cycle.
How does HR Cloud Onboard handle onboarding compliance for healthcare organizations?
HR Cloud Onboard includes built-in tools for healthcare-specific onboarding compliance, including I-9 verification workflows, e-signature capture for HIPAA acknowledgment forms, and customizable onboarding checklists that track credential submission, background check completion, and policy sign-offs. Healthcare organizations including Interim Healthcare, AristaCare Health Services, and Central Coast Orthopedic use HR Cloud to standardize onboarding across facilities and ensure every new hire file is complete before day one. The platform is SOC 2 Type II certified and GDPR-ready, which satisfies the security and data handling requirements most healthcare compliance teams require before approving a new HR technology vendor.
How does HR Cloud's onboarding software compare to BambooHR?
HR Cloud Onboard and BambooHR both offer digital onboarding, but their depth differs significantly for companies with complex onboarding requirements. HR Cloud Onboard provides ADP Marketplace Platinum-certified payroll integration, built-in I-9 compliance workflows, customizable onboarding checklists by role or department, and native connection to HR Cloud Workmates for employee engagement starting from day one. BambooHR is a generalist HRIS with onboarding features; HR Cloud is purpose-built for the onboarding experience across the entire employee lifecycle. For mid-size companies in healthcare, manufacturing, and construction — where onboarding involves compliance tracking, field-based workers, and high-volume hiring — HR Cloud's vertical-specific depth tends to be the deciding factor.
