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Best ROI Calculator
for Employee Onboarding

Onboarding solutions successfully automate manual, paper-based HR processes and create a better employee experience on day one.

To help, we created our Onboarding calculator. In just a few clicks, you’ll see how the HR Cloud Onboarding solution delivers productivity gains, real cost savings, and the industry’s fastest ROI.

Company Size

Employees

New Hires

Per year

Turnover Rate

%
Or

Replaced Turnovers

Per Year

From to

ROI
Automating onboarding processes leads to significant cost savings and a fast return on your total investment. But that's not all. See below for additional benefits HR Cloud can deliver.
Piggy bank icon
Employee Cost Saving

From to

We multiply the hourly cost by the time to complete the tasks, multiplied by the total onboarded employees,
(new hires + replacement hires).

Hour glass
Hours Saved

From to

hrs/hire

Total hours spent on new hire tasks (+-10% margin of error) multiplied by total onboarded employees
(new hires + replacement hires).

Reduced Turnover
Reduced Turnover

From 10% to

15% reduced

Customers have reported 10 - 15% reduced turnover after implementing an employee-centric onboarding program.

Filing folders
Filing Costs Saved

.028 hrs * 12 months
* HR Labor Rate * Total Emp

$66,240

Manual, paper-based filing processes are eliminated. On average, it takes two hours per month to update 72 employee files, (.028 hrs / employee / month) * 12 months * HR labor rate * total employees.

I-9 folder icon
Compliance Risk Reduced

$2292 * Total Emp.

up to $220,156

Unverified I-9 can result in a penalty of $230 - $2292 per new hire. Compliance risk is reduced up to $2292 * total employees.

Firewall
Employee File Replacement Security

3 Hrs * Cost / hr * Total Emp.

$8280

The filing cabinet replacement cost from files destroyed in a fire can be significant. Even for labor alone, recreating lost files would take 3 hours per employee file:
3 hours * HR labor rate * total employees

Labor Cost by Role

Role
Hourly Rate
HR
$
Recruiting
$
IT
$
Manager
$
Facility
$

Labor Cost by Task

Function
Task
# of Hours
Cost
Recruiting
Set Up New Hire Email Anouncement
New hire announcements brighten any employee’s first day and make sure their experience starts off on the right foot.
$ 25.00
Recruiting
Run Background Check and Attache Employee File
HR Cloud Onboard is integrated with leading background check provider, Checkr, to automate vital tasks and save time.
$ 50.00
HR
Write and Send Welcome Email to New Employee
Onboarding solutions help HR teams automate this process, giving employees everything they need, right away.
$ 50.00
HR
Automates Start Date to Calendar
Instead of asking hiring managers or HR to remember this step, HR Cloud Onboard automates this process to save time and create a memorable experience.
$ 50.00
HR
Add Employee to HRIS
HR Cloud Onboard automatically populates HRIS systems with employees’ critical information, eliminating errors, delays, and data entry.
$ 50.00
IT
Create Reminder to Order New Hire's Equipment
Onboarding software creates notifications and reminders that make sure all appropriate equipment is ready for new employees on day one.
$ 50.00
IT
Send a Reminder to IT for Email Provisioning
Similar to the request to ordering new equipment, onboarding software creates a complete workflow to make sure all departments deliver.
$ 50.00
Manager
Print and Collect Signed Hiring Manager Form
HR Cloud Onboard notifies hiring managers about this part of the process and even automates it with approved templates.
$ 50.00
Manager
Print and Collect Signed Goals and Expectations Form
Effective onboarding solutions create notifications, reminders, and alerts to save everyone time—and contribute to a higher quality document.
$ 50.00
Manager
Prompt Manager to Add a Recurring Meeting
HR Cloud Onboard prompts managers to make sure invite employees to any and all recurring meetings.
$ 50.00
Manager
Remind Manager to Book Job-Function Training Times
HR Cloud Onboard makes this step fast and easy by assigning any and all training on day one.
$ 50.00
HR
Collect, Assign and Track Company Training Initiative
Onboarding includes this step in its new-hire workflow, giving employees all the information they need to know.
$ 50.00
Manager
Assign New Hire “Buddy”
HR Cloud automates this part of the process and even presents a number of employees to choose from.
$ 50.00
Manager
Write and Send First Day Details Email
Onboarding software offers templates and examples of information that should go into these kinds of emails.
$ 50.00
Facilities
Reminder to Setup and Confirm the New Hires Work Station
HR Cloud Onboard reminds the right people to make sure this step is not overlooked.
$ 50.00
HR
Provide and Sign Compliance Forms and Run Through E-Verify
First days are notorious for having many paper forms. It may be necessary, but getting a step ahead and being prepared helps speed the process along.
$ 50.00
Manager
Print, Sign and Input Direct Deposit Information to Payroll
Always a good idea. It makes new employee’s first day as productive as possible.
$ 50.00
Manager
Remind Manager to Set Up Welcome Lunch
HR Cloud Onboard reminds managers to schedule this important event, so it isn’t left to chance.
$ 50.00
IT
Take Photo for ID Card
Onboarding software lets everyone know this is required on day one, saving time and eliminating missed connections.
$ 50.00
Total Cost Per New Hire

Onboard new hires safely, efficiently, and effectively.

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