Maximize ROI with Streamlined Onboarding

Calculate how much time and money you could save by automating onboarding with HR Cloud.

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What this calculator measures

Answer a few quick questions about your hiring volume and current processes, and we'll instantly show your potential return on investment.

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Time saved per new hire

Through automation.

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Reduction in manual HR hours

Eliminate repetitive tasks

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Cost of delays due to poor onboarding

Calculate productivity impact

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Estimated retention impact

Better onboarding & retention

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Estimated total annual savings

Based on your volume

Company Size

Employees

New Hires

Per year

Turnover Rate

%
Or

Replaced Turnovers

Per Year

From to

ROI
Automating onboarding processes leads to significant cost savings and a fast return on your total investment. But that's not all. See below for additional benefits HR Cloud® can deliver.
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Employee Cost Saving

From to

We multiply the hourly cost by the time to complete the tasks, multiplied by the total onboarded employees,
(new hires + replacement hires).

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Hours Saved

From to

hrs/hire

Total hours spent on new hire tasks (+-10% margin of error) multiplied by total onboarded employees
(new hires + replacement hires).

Reduced Turnover
Reduced Turnover

From 10% to

15% reduced

Customers have reported 10 - 15% reduced turnover after implementing an employee-centric onboarding program.

Filing folders
Filing Costs Saved

.028 hrs * 12 months
* HR Labor Rate * Total Emp

$66,240

Manual, paper-based filing processes are eliminated. On average, it takes two hours per month to update 72 employee files, (.028 hrs / employee / month) * 12 months * HR labor rate * total employees.

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Compliance Risk Reduced

$2292 * Total Emp.

up to $220,156

Unverified I-9 can result in a penalty of $230 - $2292 per new hire. Compliance risk is reduced up to $2292 * total employees.

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Employee File Replacement Security

3 Hrs * Cost / hr * Total Emp.

$8280

The filing cabinet replacement cost from files destroyed in a fire can be significant. Even for labor alone, recreating lost files would take 3 hours per employee file:
3 hours * HR labor rate * total employees

Labor Cost by Role

Role
Hourly Rate
HR
$
Recruiting
$
IT
$
Manager
$
Facility
$

Labor Cost by Task

Function
Task
# of Hours
Cost
Recruiting
Set Up New Hire Email Anouncement
New hire announcements brighten any employee’s first day and make sure their experience starts off on the right foot.
$ 25.00
Recruiting
Run Background Check and Attache Employee File
HR Cloud® Onboard is integrated with leading background check provider, Checkr, to automate vital tasks and save time.
$ 50.00
HR
Write and Send Welcome Email to New Employee
Onboarding solutions help HR teams automate this process, giving employees everything they need, right away.
$ 50.00
HR
Automates Start Date to Calendar
Instead of asking hiring managers or HR to remember this step, HR Cloud® Onboard automates this process to save time and create a memorable experience.
$ 50.00
HR
Add Employee to HRIS
HR Cloud® Onboard automatically populates HRIS systems with employees’ critical information, eliminating errors, delays, and data entry.
$ 50.00
IT
Create Reminder to Order New Hire's Equipment
Onboarding software creates notifications and reminders that make sure all appropriate equipment is ready for new employees on day one.
$ 50.00
IT
Send a Reminder to IT for Email Provisioning
Similar to the request to ordering new equipment, onboarding software creates a complete workflow to make sure all departments deliver.
$ 50.00
Manager
Print and Collect Signed Hiring Manager Form
HR Cloud® Onboard notifies hiring managers about this part of the process and even automates it with approved templates.
$ 50.00
Manager
Print and Collect Signed Goals and Expectations Form
Effective onboarding solutions create notifications, reminders, and alerts to save everyone time—and contribute to a higher quality document.
$ 50.00
Manager
Prompt Manager to Add a Recurring Meeting
HR Cloud® Onboard prompts managers to make sure invite employees to any and all recurring meetings.
$ 50.00
Manager
Remind Manager to Book Job-Function Training Times
HR Cloud® Onboard makes this step fast and easy by assigning any and all training on day one.
$ 50.00
HR
Collect, Assign and Track Company Training Initiative
Onboarding includes this step in its new-hire workflow, giving employees all the information they need to know.
$ 50.00
Manager
Assign New Hire “Buddy”
HR Cloud® automates this part of the process and even presents a number of employees to choose from.
$ 50.00
Manager
Write and Send First Day Details Email
Onboarding software offers templates and examples of information that should go into these kinds of emails.
$ 50.00
Facilities
Reminder to Setup and Confirm the New Hires Work Station
HR Cloud® Onboard reminds the right people to make sure this step is not overlooked.
$ 50.00
HR
Provide and Sign Compliance Forms and Run Through E-Verify
First days are notorious for having many paper forms. It may be necessary, but getting a step ahead and being prepared helps speed the process along.
$ 50.00
Manager
Print, Sign and Input Direct Deposit Information to Payroll
Always a good idea. It makes new employee’s first day as productive as possible.
$ 50.00
Manager
Remind Manager to Set Up Welcome Lunch
HR Cloud® Onboard reminds managers to schedule this important event, so it isn’t left to chance.
$ 50.00
IT
Take Photo for ID Card
Onboarding software lets everyone know this is required on day one, saving time and eliminating missed connections.
$ 50.00
Total Cost Per New Hire

Organizations using HR Cloud achieve greater success

Discover how organizations like yours are transforming their businesses with HR Cloud. Learn more about how we’re helping our clients improve efficiency, productivity, and business results.

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HR Cloud helped Interim Healthcare streamline tasks, allowing more focus on patient care with less admin burden.

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Toyota increased employee engagement through peer recognition and customizable features.

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Great Kids & Awesome Adults saw a 24% increase in applications and 14% more hires.

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Osmose reduced paperwork delays and improved data accuracy by 24% within three months.

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Telecom improved data organization, communication, and team efficiency with HR Cloud, cutting manual tasks.

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Harriman Summer Camp boosted efficiency with progress tracking and a centralized platform for dispersed teams.

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HR Cloud reduced Behavioral Progression's therapist onboarding time by 50%, from 4 weeks to 2.5 weeks.

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Explore More Case Studies

Why HR Cloud stands out

Built for HR teams that want to move faster, stay compliant, and deliver a standout onboarding experience—without the manual work.

Intelligent workflow automation

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Automate every step of onboarding with smart triggers and dynamic checklists customized by role, department, or location—so every new hire gets a perfectly timed, relevant experience. Actionable Analytics

Checklists and Workflows

Compliance & certification tracking

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Track progress in real time—from task completion rates to onboarding milestones—giving HR and managers clear visibility into where each new hire stands.

Custom Portals

HRIS & payroll system integration

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Easily connect with your existing tools like ADP, UKG, Paylocity, Greenhouse, and more. HR Cloud fits right into your tech stack without the usual headaches.

I-9 Form and E-verify

Branded Experience

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Create beautifully branded onboarding portals with your logo, colors, videos, and messaging. Deliver a consistent and personalized welcome that reflects your culture from day one.

I-9 Form and E-verify
Checklists and Workflows

Frequently asked questions

What is onboarding ROI?

The calculator estimates how much time and money your company can save by automating onboarding. It looks at factors like HR hours saved, faster new hire ramp-up, reduced manual work, and improved retention. You’ll see the potential cost savings and return on investment over a 12-month period.

How accurate is the ROI estimate?

The results are based on industry benchmarks and your input. We use trusted averages from HR research and actual customer data, but your exact ROI will depend on your current processes, tech stack, and hiring volume. For a more personalized breakdown, we recommend booking a quick demo with our team.

What inputs do I need to get started?

You’ll just need a few simple figures:

  • Number of new hires per year
  • Average hours your team spends onboarding each hire
  • Your HR team’s average hourly wage
  • Estimated time to productivity
  • Optional: estimated turnover rate or cost per turnover
    • The calculator will do the rest.

Why is automating onboarding so impactful?

Manual onboarding is time-consuming, error-prone, and inconsistent—especially at scale. Automation lets you streamline paperwork, assign tasks automatically, trigger reminders, and deliver a more consistent, engaging new hire experience. That means faster ramp-up time, fewer errors, and better retention.

Will this work if we already use ADP or another HRIS?

Yes. HR Cloud integrates seamlessly with ADP Workforce Now, UKG, Paylocity, Greenhouse, and many other HR platforms. You don’t have to replace your current HRIS—just enhance it with modern onboarding automation that fills the gaps.

What kind of ROI do other customers typically see?

Many HR Cloud customers reduce onboarding time by 40–60% and save thousands of dollars in HR hours within the first year. Some see time-to-productivity improve by up to 30%, and others report a significant lift in new hire retention within 90 days.

Ready to see these results for your team?

Get a personalized demonstration of HR Cloud's onboarding platform.

Book Your Free Demo