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Zero paper. Total connection. Fully remote.
Deliver seamless, fully remote onboarding that turns your new hires into engaged employees. Manage every step — from offer letter to 90‑day review—in one intuitive platform that drives retention.
Trusted by industry leaders in every sector
Remote onboarding that delivers real results
Our customers experience dramatic time savings, faster rollouts, and happier employees.
less HR admin time
reduction in paperwork
onboarding from completion in week 1
All-in-one remote onboarding, simplified
Every tool you need to welcome, connect, and retain new hires — in one platform.
Automated Workflows & Communication
Cut the back-and-forth. Trigger instant emails, Slack/Teams messages, and reminders so every stakeholder stays on track.
Personalized Portals
& Self-Onboarding
Give each new hire a branded portal with welcome videos, org charts, and culture resources — everything they need to hit the ground running.
Digital Documents & E‑Signatures
Send, sign, and store forms in minutes. No paper, no printing, no delays — just fast, secure digital compliance
Checklists & Progress Dashboards
Keep everyone accountable. Task lists and visual progress bars show exactly what’s done — and what’s still pending.
A structured remote‑onboarding journey
From first contact to first year, every step is designed to create connection and drive success.
Automation & Early Engagement
HR Cloud automates welcome emails, IT setup, e-signatures, and custom portals so new hires are fully prepared before day one.
Personalized Onboarding Portals
Deliver a branded onboarding portal with tasks, team introductions, and training modules—accessible on any device from day one.
Streamlined Workflows
& Collaboration
Streamline integration with automated checklists, scheduled 1:1s, and real-time task tracking that keep managers and new hires aligned.
Performance & Engagement Built In
Support long-term success with automated 30-60-90 day check-ins, performance reviews, feedback surveys, and recognition tools built into HR Cloud.
Where remote onboarding breaks, and how we fix it
HR Cloud closes the gaps in communication, culture, and connection typical to remote hiring by giving every new hire a smooth start.
Challenge:
Communication gaps
HR Cloud Solution:
Centralized communication
Keep everyone in the loop. Automated messages and reminders deliver the right info to the right people. No confusion, no missed steps.
Challenge:
Culture gets lost remotely
HR Cloud solution:
Building culture anywhere
Bring your values to life with welcome videos, recognition tools, and social channels that help new hires feel part of the team from day one.
Challenge:
Lack of connection
HR Cloud solution:
Support managers at every step
Managers are critical to remote onboarding. They don’t have to guess. Visual dashboards and role-based tasks guide them through onboarding.
Real companies. Real onboarding wins.
From culture to connection, our customers show how HR Cloud turns tricky onboarding into lasting success.
“We now provide real-time workforce statistics and productivity reports that have helped us win more projects.”
Shirley Garcia | Auditing and Operations Administrator
96%
Monthly active usage
70%+
Mobile onboarding completion rate
70+
Workflows managed by HR, not IT
“Resulting in increased overall efficiency, finishing the onboarding process 3 times faster.”
Nicole Minard | CEO
30%
Improved data accuracy by 24% within three months.
8
Hours HR saves each week onboarding new hires
66%
HR efficiency improvement
“Onboard has helped us save so much valuable time and effort while increasing data accuracy.”
Kaylee Collins | HR Analyst
24%
Improved data accuracy by 24% within three months.
7
Hours HR saves each week onboarding new hires
65%
HR efficiency improvement
“One of the standout aspects of HR Cloud is its responsive and knowledgeable support team.”
Meghan | HR Coordinator
10,000+
Employees onboarded via HR Cloud
75%+
Mobile onboarding completion rate
80+
Workflows managed by HR, not IT
“We’re pleased with the results we’ve gained from HR Cloud’s solutions for recruiting, onboarding, and employee engagement.”
Michael Hawkins | Franchise Owner
97%
Monthly active usage
6
Weeks from kickoff to platform rollout
60%
HR efficiency improvement
Frequently asked questions
Remote onboarding is the process of integrating new hires virtually, through digital tools and workflows, instead of face-to-face. Key differences include reliance on online communication, digital documents, virtual introductions, and structured asynchronous interactions.
Typically, remote onboarding spans 30-90 days, with early tasks (IT setup, paperwork, introductions) in the first week, followed by continuous training, check-ins, feedback, and culture building.
Pre-boarding should include sending offer & welcome materials, setting up all tech / access (devices, accounts, tools), sharing company resources (handbook, org chart), introducing managers or mentors, communicating first-week schedule.
Day, one for a new hire should include a warm welcome (virtual meet-and-greet), overview of role & expectations, introductions to the team, walkthrough of tools & systems, access to key documents & resources, and clarity on what the first week looks like.
To make new hires, feel connected in part of the culture, use virtual introductions, assign a buddy/mentor, encourage participation in team meetings and informal social interactions. Share stories about company values/culture, host virtual events, use video calls and chat channels to replicate “informal water-cooler” moments.
The tools and technologies essential for effective remote onboarding are unique to each organization. However, here are a few categories that are common across them:
- HR / onboarding platform with checklists, task tracking, e-signatures
- Video conferencing tools for meetings & introductions
- Document storage & access (policies, culture, etc.)
- Communication tools (Slack, Teams, etc.)
- Learning/training modules or portals
To set expectations during remote onboarding, define clear role responsibilities, short-term and medium-term goals, and outline success metrics. Schedule regular check-ins (e.g. 30-60-90 day reviews) and solicit feedback from new hires and managers
To handle typical remote onboarding challenges such as time zones, use flexible scheduling, record meetings or training so it's available on demand, and set overlapping work hours for critical meetings. Try to maintain good documentation so people can refer back. And ensure reliable tech & remote setups during onboarding as well as going forward.
Remote onboarding should address compliance and or legal issues such as:
- Proper contracts (employment agreement)
- Labor laws (depending on the employee’s location)
- Confidentiality agreements
- Tax requirements
- Data privacy
- Provide documentation for legal compliance and ensure signed forms & e-signatures are valid.
Key remote onboarding metrics you should track include time-to-productivity, retention rate of new hires esp. first 3-6 months, satisfaction / feedback surveys of the new hire and manager, completion of onboarding tasks / checklist milestones, and ongoing engagement in team / culture participation in meetings, social interactions.
Ready to fix remote onboarding once and for all?
Join hundreds of teams already reducing admin time, boosting retention, and making every new hire feel connected.
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