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EMPLOYEE ONBOARDING SOFTWARE

The AI Onboarding Layer
for the Employee Lifecycle

From preboarding to offboarding, HR Cloud sits above your HR and payroll stack to coordinate forms, compliance, tasks, and cross-functional employee journeys.

4.6On G2
Platinum ADP Marketplace PartnerG2 High Performer
4.7On Capterra

4.7/5 from 399 reviews

4.7 / 5 — 399 reviews
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✓ Guided 6-week launch✓ ADP Platinum Partner✓ SOC 2 Type II

Trusted by leading companies

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Maya — AI onboarding for frontline teams

Your Field Worker Doesn’t Have a Desk. Maya Meets Them on Their Phone.

For healthcare, retail, and construction teams onboarding 50 or more new hires per month, the completion gap isn’t a motivation problem — it’s a friction problem. Maya reaches new hires via SMS on any phone. No app download. No portal login. Just a text message with the next task.

Learn About Maya
Maya Message — new hire conversation
Maya
Maya
Onboarding Assistant

Welcome to Maya

Sign in to start your onboarding journey

Email
Phone
you@company.com
New hire completes all tasks on any phone.
HR receives real-time completion status in the dashboard.

THE COMPLETE EMPLOYEE JOURNEY

The new standard for employee workflows.

HR technology is usually organized around records. Real employee journeys are organized around people, deadlines, and teams that must act together.

PREBOARDING

Start the relationship before the first day.

Give every hourly and mid-market new hire a mobile-first, branded welcome with the right documents, information, contacts, and next steps before they arrive.

  • ✓ Branded new-hire portal
  • ✓ Documents before day one
  • ✓ No company email required
Explore HR Cloud Onboard →
Preboarding in a real workplace
Start the relationship before the first day.

WORKS WITH YOUR PAYROLL

Keep your payroll.
Add the onboarding layer it’s missing.

Your payroll remains the system of record. HR Cloud works alongside it to coordinate the employee experience, from accepted offer through completed forms, compliance, tasks, and Day 1.

  • 01
    New-hire data syncs automatically
  • 02
    Documents return to the right record
  • 03
    One connected employee experience
See payroll integrations →
YOUR SYSTEM OF RECORD
ADPUKGWorkdayPaylocity
HR CLOUDHR Cloud OnboardEmployee experience layer
✓Forms signed✓I-9 complete✓Ready for Day 1

Customer success

What HR teams report after 90 days

Not projections. Measured outcomes from customers running distributed, frontline-heavy operations.

Toyota Material Handling
Toyota Material Handling
Read case study
2
Ways to connect: mobile and desktop.
Toyota Material Handling
“Our associates can comment, react, and provide feedback directly through the platform.”

Danielle Nickerson | Human Resource Specialist

P2P
Peer recognition across the company
2×
Ways to connect: mobile and desktop
Behavioral Progression
Behavioral Progression
Read case study
30%
Data accuracy improvement in three months.
Behavioral Progression
“We were drowning in paper. HR Cloud digitized our compliance documentation and gave managers real visibility into their teams.”

HR Director | Behavioral Progression

8 hrs
HR saves each week onboarding new hires
66%
Efficiency gain
Osmose Utilities
Osmose Utilities
Read case study
24%
Improved data accuracy by 24% within three months.
Osmose Utilities
“Onboard has helped us save so much valuable time and effort while increasing data accuracy.”

Kaylee Collins | HR Analyst

7
Hours HR saves each week onboarding new hires
65%
HR efficiency improvement
Rehmann
Rehmann
Read case study
1,200
Employees managed across client accounts.
Rehmann
“We have not received as great of support as HR Cloud provides with any other provider.”

Allyson Homan | Rehmann

1,200
Employees managed across client accounts
22–24
Locations across four states
Interim HealthCare
Interim HealthCare
Read case study
97%
Monthly active usage across all locations.
Interim HealthCare
“Interim HealthCare reduced time-to-productivity for new hires by months, giving care coordinators more time with patients.”

Chief People Officer | Interim HealthCare

6 wks
Full rollout timeline
60%
Efficiency improvement

BUILT FOR FRONTLINE INDUSTRIES

One platform.
Different operating realities.

HR Cloud is purpose-built for industries where HR is hardest: high turnover, dispersed workforces, and compliance that changes by site.

Healthcare employeesHealthcare
Care starts with a ready team

Credentials, compliance, and location-specific onboarding — without delaying a shift.

Give nurses, clinicians, and support staff a mobile path through documents, certifications, policies, and manager handoffs.

See how it works →
Manufacturing employeesManufacturing
Ready before the first shift

Standardize safety, equipment, and plant-specific steps across every location.

Automate the right training and approvals for hourly teams while HR sees progress across facilities.

See how it works →
Construction employeesConstruction
Built for field operations

Move crews from accepted offer to site-ready without a desk or company email.

Collect documentation, credentials, and project-specific tasks on any phone before the start date.

See how it works →
Retail & Hospitality employeesRetail & Hospitality
High-volume hiring, one process

Get seasonal and multi-location hires productive faster — even when volume spikes.

Use reusable workflows, mobile forms, and local manager tasks without rebuilding the process each time.

See how it works →
Senior Care employeesSenior Care
Ready to care from day one

Keep credentials, documents, and location requirements moving before the first shift.

Give distributed care teams one mobile path while HR monitors every completion deadline.

See how it works →
Field Services employeesField Services
Onboarding beyond the desk

Prepare technicians and crews wherever the work happens.

Deliver mobile forms, safety tasks, equipment handoffs, and reminders without a company email address.

See how it works →

BEYOND THE FIRST DAY

When someone leaves,
every handoff still gets done.

HR Cloud Offboard coordinates documents, equipment, system access, knowledge transfer, and final approvals, so HR, IT, payroll, and managers can close every exit completely.

  • 01Automated exit workflowsLaunch the right process by role, location, and departure type.
  • 02Asset, access, and knowledge handoffsGive every team a clear owner and deadline.
  • 03Audit-ready completion recordsSee what is finished, overdue, and still open.
Explore HR Cloud Offboard →
HR and operations leaders reviewing an onboarding plan in an office meeting

PRACTICAL BUYER’S GUIDE

Test the platform. Take the plan with you.

Before you choose onboarding software, pressure-test the handoffs that usually break: payroll data, frontline completion, compliance proof, and implementation support.

Get free onboarding checklists and templates →
01
Payroll integration depth

Can new-hire data reach payroll without exports and re-entry?

02
Frontline completion

Can an hourly employee finish without a laptop or company email?

03
Compliance visibility

Can HR prove who completed each step and where risk remains?

04
Implementation reality

Who configures the workflows, integrations, training, and launch?

FROM DECISION TO DAY-ONE READINESS

A rollout and pricing model built for real operations.

Get a defined launch path and a modular plan based on the onboarding complexity you actually need.

01
ConnectWeeks 1–2
02
ConfigureWeeks 3–4
03
Pilot & launchWeeks 5–6
✓
Ready to launch
Workflows configured and pilot approved
Week 6

Go live in 6 weeks.

An HR-led rollout connects payroll, configures workflows, and supports your team through launch.

✓

Dedicated implementation lead

One owner keeps every workstream moving.

✓

Payroll and data connection

Keep the systems your team already trusts.

✓

Role-based launch support

HR, managers, and employees know what happens next.

Flexible annual plan

Build the Onboard suite you need

Onboard Suite
Onboard + Compliance
+ Maya and add-ons

Simple. Modular. Honest.

Pricing that scales with your onboarding.

Choose the core suite, add only the compliance and AI capabilities you need, and expand without rebuilding your HR stack.

Explore HR Cloud pricing →

180+ integrations

Keep the systems you already run.

Connect payroll, productivity, recruiting, identity, and communication tools without rebuilding your stack.

See all integrations →

Frequently asked questions about employee onboarding.

Employee onboarding software is a platform that automates the process of bringing a new hire from offer acceptance to productive work. It handles document collection, I-9 and E-Verify compliance, e-signatures, role-based task assignments, and progress tracking — all without HR manually coordinating each step through email. The best employee onboarding software also integrates with your existing payroll system so employee records do not need to be entered twice.
HR Cloud's average go-live time is 2 to 3 weeks from kickoff. Week 1 is the kickoff call and form building. Week 2 is training and checklist configuration. Week 3 is go-live. For ADP Marketplace customers, implementation is $500 flat for any company size with no additional setup fees.
Yes. HR Cloud is an ADP Platinum Marketplace Partner. It integrates directly with ADP Workforce Now through ADP SSO, new-hire data sync, and document push to ADP Document Cloud. Approximately 500 ADP Workforce Now customers run HR Cloud today as the employee experience layer on top of ADP.
Healthcare, construction, utilities, retail, hospitality, food service, and education are the primary verticals. In healthcare, the platform handles credential tracking, license expiration reminders, and HIPAA-sensitive document management. In construction and utilities, it reaches field workers on their phones. In retail and hospitality, Maya handles high-volume onboarding for shift-based workforces with high turnover.
HR Cloud Onboard is the core onboarding platform — portals, workflows, e-signatures, dashboards, compliance tracking, and ADP integration. Maya is an AI onboarding agent available for HR Cloud Onboard, designed for frontline and high-volume teams. Maya communicates with new hires via SMS, guides them through their portal on any phone without an app download, and keeps completion rates high for workforces that do not use email reliably. Ask your HR Cloud representative about Maya availability and plan eligibility.
HR Cloud maintains SOC 2 Type II certification and follows GDPR data-handling practices. For healthcare organizations, the platform supports HIPAA-sensitive document handling, automated credential tracking with expiration alerts, I-9 and E-Verify compliance, and background check integration.
Mid-market onboarding platforms typically price at $6–$12 per employee per month (PEPM), all-in. HR Cloud's ADP Marketplace pricing includes a flat $500 implementation fee for any company size with no additional setup costs. Total cost of ownership includes implementation, training, payroll integration setup, and ongoing support — verify whether I-9/E-Verify, SSO, and payroll sync are included or billed as add-ons. See current rates at hrcloud.com/software-pricing-and-program-trials.
The five capabilities that most affect outcomes are: native payroll integration that writes data directly to your HRIS rather than requiring CSV imports; built-in I-9 and E-Verify compliance with audit-ready trails; mobile-first access for non-desk workers who cannot complete onboarding at a desktop; role-based workflow configuration that HR can update without IT involvement; and completion-rate dashboards broken out by department, location, and manager. For frontline workforces, add SMS-based new-hire communication to the list.
Ask four questions in every vendor demo: Can I see the audit trail a DOL investigator would see? How does new-hire data reach our payroll system — native sync or export? What is the average time-to-go-live for a company our size, and can we speak to a recent reference? What compliance updates have you shipped in the last 12 months, and how are customers notified? Download free onboarding checklists and templates at hrcloud.com/blog/free-onboarding-checklists-and-templates to build an evaluation scorecard.

SEE YOUR ONBOARDING WORKFLOW

Make every new hire
ready for day one.

Bring us your current process. We’ll show you exactly where HR Cloud removes the chasing.

Trusted by 760+ organizations worldwide

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Personalized to your operation

Get a personalized demo

See how HR Cloud can support your locations, workforce, and current systems. You’ll know in one call if it’s the right fit.

Capterra 5-star user reviewsG2 High Performer, Winter 2025ADP Marketplace Partner