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HR Onboarding Software Pricing — Simple. Modular. Honest.

Fixed annual pricing, no seat-count surprises, and flexible HR software packages built around the way your team works.

Pay yearly & SAVE 20%

24/7 customer support

User ratings

Get a free quote

SMB DEDICATED PRICING

Have fewer than 250 employees?

Flexible HR management software for small businesses — without enterprise complexity or surprise pricing.

Explore SMB pricing
SELECT YOUR PLAN

Two plans. Every HR need covered.

Start with onboarding essentials or go all-in with a full HR software pricing plan. Scale as you grow — no re-contracting required.

Onboard Suite

For teams that want seamless onboarding

Welcome new hires with effortless automation and customizable workflows.

New-Hire Onboarding

Automated software for a seamless experience for new hires.

Offboarding

Ensuring a smooth transition for departing team members.

People HRIS

A better way to organize and use employee information.

MOST POPULAR

HR Suite

For teams ready to elevate the full employee experience

A flexible HR suite built to elevate the employee experience and grow with your organization.

Recruit ATS

Automated software for a seamless experience for new hires.

Performance Management

Performance management system & appraisal software.

Time Off (PTO)

Easily manage and track all PTO, vacation, and leave requests.

CUSTOMIZE YOUR COST

Select add-on solutions

Combine modules with either plan to match your exact needs. Employee onboarding software cost stays predictable — you pick exactly what you need.

Employee Engagement

Boost communication and enhance team engagement across your workforce.

  • Recognition and rewards
  • Company announcement & advocacy
  • Customizable channels
  • Mandatory read & e-sign
  • Survey & poll
  • Digital signage & analytics
Learn More

Assets

Organize and track equipment, inventory, and company assets with full visibility.

  • Asset list & details
  • Assignee tracking
  • Warranty management
  • History tracking
  • Receipt collection
  • Asset details: Number & model

Time Clock

Powerful, intuitive time tracking software for hourly and salaried teams alike.

  • Timesheet management
  • Project tracking
  • Time clock approvals
  • Automatic reminders
  • Custom policies
  • Reports & insights
Learn More

Bundle and save with HR Cloud

Combine add-ons with the Onboard or HR Suite to unlock exclusive discounts and streamline your HR solutions into one platform.

HOW PRICING WORKS

How much does HR Cloud cost?

HR Cloud pricing is a fixed annual license — not a per-seat fee — so your cost stays predictable as you hire. Because every rollout of our all-in-one HR platform is different, we quote each customer directly. Three things shape the number:

Your team size

The license scales with your headcount band, not a per-seat meter — so adding people through the year never triggers a surprise upsell.

Modules & suite

Pick the Onboard Suite or the full HR Suite, then combine add-ons — Employee Engagement, Assets, Time Clock — for an all-in-one HR system built around your needs.

Implementation

Setup, configuration, data import, and training are included and handled by our in-house team; some third-party integrations (e.g. ADP) may carry a one-time fee.

Onboarding setup, training, and in-house customer support are included in every plan. There is no self-serve free trial — instead, a specialist gives you a personalized demo and a custom quote for your exact team size and modules. .

Compare everything

Onboard Suite

Automate new hires' onboarding experiences

Schedule a Demo
Personalized Onboarding PlansTailored onboarding schedules and tasks to ensure a smooth transition for each new employee.i
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Customizable PortalsFlexible dashboards where employees can access resources, complete tasks, and stay updated.i
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Employee ProfileComprehensive profiles that store and display employee data, documents or other information.i
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I-9 VerificationSeamless digital process instead of paper documentation for verifying employee eligibility to work in the United States and connection to E-Verify.i
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Welcome EmailsAutomated company-branded welcome messages to greet new hires with essential information and a warm introduction.i
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Company HomepageA central landing page where employees can access essential company information, announcements, and resources.i
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Company BrandingCustomization options that allow the organization to personalize the app appearance with own logo, colors, and brand elements.i
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Employee DirectoryA searchable database within the app that lists all employees, providing contact details, department information, and job titles.i
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Org ChartVisual representation of the organizational structure, showing hierarchies, reporting relationships, and how departments and individuals are interconnected.i
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Department HierarchyA structured view of how departments are organized within the company, often showing levels of management and reporting lines.i
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CalendarA feature that integrates company-wide events, meetings, and deadlines, allowing employees to schedule tasks and appointments.i
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Custom Tabs and FieldsOptions to add personalized sections (tabs) and additional data points (fields) within employee profiles or other areas of the software such as forms.i
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Bulk Data ImportFunctionality that facilitates the uploading of large amounts of data (such as employee information or performance metrics) into the onboarding software at once, streamlining the initial setup or updates.i
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Mobile AppEverything that HR and the workforce needs on the go.i
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Workflows and ChecklistsCustomizable workflows and checklists are provided to guide each step of the onboarding process.i
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Import and Export DataData can be easily imported and exported through straightforward tools.i
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Automatic NotificationsAutomatic alerts are sent to notify users of key tasks and deadlines.i
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Report and InsightsDetailed reports are generated to track progress and highlight key metrics.i
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Approval WorkflowsApproval workflows are built in to ensure proper sign-off before moving forward.i
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Access & Security ProfilesAccess controls are implemented to tailor permissions according to specific roles and protect sensitive data.i
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Book Your Free Demo

Real companies. Real onboarding wins.

From culture to connection, our customers show how HR Cloud turns tricky onboarding into lasting success.

medlinks logo

“We now provide real-time workforce statistics and productivity reports that have helped us win more projects.”

Shirley Garcia | Auditing and Operations Administrator

96%

Monthly active usage

70%+

Mobile onboarding completion rate

70+

Workflows managed by HR, not IT

Read Full Story
healthcare employeehealthcare employee
behavioral progression logo

“Resulting in increased overall efficiency, finishing the onboarding process 3 times faster.”

Nicole Minard | CEO

30%

Improved data accuracy by 30% within three months.

8

Hours HR saves each week onboarding new hires

66%

HR efficiency improvement

Read Full Story
educationeducation
Osmose logo

“Onboard has helped us save so much valuable time and effort while increasing data accuracy.”

Kaylee Collins | HR Analyst

24%

Improved data accuracy by 24% within three months.

7

Hours HR saves each week onboarding new hires

65%

HR efficiency improvement

Read Full Story
Osmose Utilities workerOsmose Utilities worker
veolia logo

“One of the standout aspects of HR Cloud is its responsive and knowledgeable support team.”

Meghan | HR Coordinator

10,000+

Employees onboarded via HR Cloud

75%+

Mobile onboarding completion rate

80+

Workflows managed by HR, not IT

Read Full Story
veolia workerveolia worker
interim logo

“We’re pleased with the results we’ve gained from HR Cloud’s solutions for recruiting, onboarding, and employee engagement.”

Michael Hawkins | Franchise Owner

97%

Monthly active usage

6

Weeks from kickoff to platform rollout

60%

HR efficiency improvement

Read Full Story
interim healthcare workerinterim healthcare worker
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Integrate with Your Favorite Tools

Our powerful suite of onboard software helps with every step of the employee cycle and integrates with all of your favorite third party tools.

Integrations: UKG, ADP, Zoom, Office, QuickBooks, Teams, SlackIntegrations: UKG, ADP, Zoom, Office, QuickBooks, Teams, Slack
Explore Integrations

We Offer an Exceptional Customer Experience

We pride ourselves with an IN HOUSE Customer Support Service with a fast response rate that allows us to quickly solve our customers' concerns.

Our customer support teamOur customer support team
Explore Customer Experience

Frequently asked questions

HR Cloud pricing is a fixed annual license quoted to your organization, not a per-seat fee. Your price depends on three things: your team size, whether you choose the Onboard Suite or the full HR Suite, and any add-ons (Employee Engagement, Assets, Time Clock). Request a free quote for an exact figure.
HR Cloud does not offer a self-serve free trial. Instead you get a personalized demo where a specialist walks through the Onboard Suite or HR Suite against your use case and then prepares a custom quote. Book a demo to see the platform with your own onboarding and HR workflows before you commit.
HR Cloud pricing is per company, not per seat. You pay one fixed annual license rather than a rising per-employee charge, so adding users during the year does not trigger surprise upsells. The license scales with your headcount band and the suite you choose — Onboard Suite or HR Suite — and is confirmed in your quote.
HR Cloud is sold as an annual license with a 12-month minimum term. Smaller businesses may qualify for special monthly contracts — see small-business pricing. Multi-year agreements are also available and can lower your effective annual cost; your exact term and any discount are set out in your custom quote.
Implementation includes setup, configuration, data import, training, and ongoing support from HR Cloud's in-house team. Third-party payroll and HRIS connections such as ADP, UKG, and Paylocity are supported; a one-time implementation fee starting at $750 may apply for certain integrations. Your quote itemizes exactly what is included versus billed as an add-on.
The Onboard Suite covers onboarding essentials — workflows, e-signatures, tasks, and compliance — while the HR Suite adds full HRIS capabilities like employee records, PTO, and reporting. Both are fixed annual licenses; the HR Suite costs more because it spans the full employee lifecycle. Compare the two in the plan table above, then request a quote.

Ready to learn more about HR Cloud?

See how our software helps companies improve HR processes, engage employees, align their workforce, and dramatically increase productivity.

Schedule a Demo